3000 - Student Policies

3020 - Sevier School District Attendance Requirements

State Compulsory Attendance Law Utah State Law requires students between the ages of six and eighteen to be in attendance at school unless they have graduated from high school.

Attendance Impact on Educational Success The Sevier School District Board of Education recognizes the importance of regular student attendance to a successful learning experience. Research supports the fact that attendance is crucial to improving student achievement. On-time attendance is a critical starting point for high levels of student achievement. The opportunities lost through student absence and tardiness leave learning gaps that are difficult to fill. Parents, students, and school personnel should make decisions that lead to excellent classroom attendance.

School Strategies Schools should employ strategies that encourage on-time attendance through promoting school attendance, building a positive school climate, monitoring attendance, and supporting students and families to address barriers that influence school attendance are all key elements in helping students to improve their attendance and maximize their educational attainment. Schools should also allow teachers to exercise reasonable discretion in determining the relationship between attendance, class participation and successful course outcomes. Interventions usually are reactive but may include (1) incentives & disincentives, (2) efforts to provide supports to promote attendance, and (3) coordinated efforts involving school and community agencies, including juvenile justice. There is a clear need for greater attention to prevention and intervening as early as feasible after attendance problems are noted. There is a need for a comprehensive, multifaceted and integrated approach that weaves together the resources of school and community.

1. The Board further recognizes that:

1.1 All students are expected to be in class and on-time every school day, in every class. Sevier School District will follow state law and federal guidelines as they pertain to attendance.
1.1.1 Sevier School District requirement guidelines are 1015 instructional hours minimum per school year for secondary schools and 998 instructional hours minimum per school year for elementary schools.
1.2 Excused or unexcused absences, frequent absences, and/or tardiness of students from regular classroom learning experiences disrupt the continuity of the instructional process.
1.2.1 Excused absences - Schools will allow students with excused absences to remain current in their classwork by allowing make-up work in a prompt and timely manner.
1.2.2 Schools may investigate any case in which an excused absence is requested. A written statement from a physician or school nurse may be required to excuse a student for reason of illness. A signed form from the dentist or doctor may be required to verify an appointment was kept, including time student arrived and left the office. Other kinds of absences may require similar kinds of written statements in order for schools to excuse the absences.
1.3 The entire process of education requires a regular continuity of instruction, classroom participation, learning experiences, and study in order to meet student achievement goals.
1.4 Holding students and their parents/guardians responsible for attendance is part of the District’s larger mission to train students to be productive citizens who are college and career ready.
1.5 State law reflects the importance of regular attendance by establishing compulsory school attendance and charging this Board to enforce that law. Ten day rule: By law, any student who does not attend school for ten consecutive days without a legitimate excuse will be dropped from school rolls. The parent will be required to re-enroll their student in school, which could effect students’ choice application, placement in classes and class credit.
1.6 The Board supports social responsibility (citizenship) procedures developed within the schools.
1.7 Truancy is a serious violation of policy and often involves the safety and accountability of the student involved. Behavior interventions/consequences for truancy are found in policies 3072 and 3075.

2 School Responsibilities:

2.1 Each school will keep accurate records of student daily attendance as required by Utah State Law.
2.2 The principal or designee has the authority to determine whether an absence will be approved or denied, and whether an absence is excused or unexcused.
2.3 Each school will notify parents/guardians of student unexcused and/or excessive absences. Parent notification may include, but is not limited to one of the following:

2.3.1 Voice mail, email and text systems
2.3.2 Teacher contact
2.3.3 Attendance office calls or tracker calls
2.3.4 Computer-generated letters
2.3.5 Progress reports or student on-line information system
2.3.6 Administrator, counselor, social worker or truancy contact
2.4 Grades and/or credit are not arbitrarily cut because of absences but in all probability will be lower because of the missed classroom instruction and participation which affects academic success in school.

2.5 Each school will develop procedures to address excessive and/or unexcused absences/tardies.

2.5.1 This program may include but is not limited to the following:
2.5.2 Teacher notification of parents (attendance concerns, progress report, telephone contact) Student-teacher conference Parent conference Interventions such as but not limited to those found in policy 3075. Support personnel assistance, (i.e. school nurse, counselor, social worker, administrator, care team, district truancy support programs) Detentions and/or In-School Suspension Administrative suspension Juvenile court referrals will accept students 17 years old and younger. Department of Child and Family Services may be notified for parental educational neglect.

3 Teacher Responsibilities:

3.1 Each teacher will be responsible for taking and recording accurate class attendance each period.
3.2 Each teacher will be required to follow the district’s attendance policies.
3.3 Teachers will maximize the use of instructional time for the benefit of student learning and engagement.

4 Parent/Guardian Responsibilities:

4.1 Utah Law under the Compulsory School Attendance subsection places the burden of responsibility for school attendance on the parent.
4.2 Parents have the responsibility to assure their student will be in school and on time.
4.3 Parents will notify the school attendance office of each student absence.
4.4 Parents/guardians will make the necessary arrangements if they plan in advance to take a student out of school. Agreements must be made before the absence in their circumstances.
4.5 Parents will be responsible to monitor their child’s attendance either electronically or by contacting the school.
4.6 Parents may fill out an appeals form to waive attendance penalties. A parent/principal meeting will be held to review concerns and determine waiver outcomes. If the parent or guardian is not satisfied, they may contact the Assistant Superintendent for further review and a final decision.

5 Student Responsibilities:

5.1 Students will be expected to be prepared for and to fully participate in classroom lessons.
5.2 Students will assume increasing responsibility for regular and prompt school attendance as they progress through the educational system. A conscientious effort will be made to attend daily.
5.3 Students will adhere to the attendance procedures as defined by each school.
5.4 Students will cooperate with school officials and support personnel to correct any attendance problems that may develop.

Approved: 10/10/18


Inspire the mind, create a passion for learning, educate for success in life.

Sevier School District does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs. Please contact your school principal for further information.